Calgary Torpedoes Water Polo Club

By-Laws

Article I: General

Definitions

1. Athlete means a registered water polo player with Calgary Torpedoes Water Polo Club;
2. Board means the Board of Directors of the Club;
3. Club means the Calgary Torpedoes Water Polo Club;
4. Director means a director on the Board;
5. Good Standing means a member who is in full compliance with the bylaws and rules set by the club and associated governing bodies; is up to date on registration dues and agreed contributions and who has not in any way acted in a manner which is potentially damaging to the club;
6. Head Coach means a person who is engaged by the Club to be responsible for the supervision of all persons who provide coaching services to the Athletes of the Club;
7. Member means a member as described in clause 4, who is still in good standing under clause 5;
8. Objects means such objectives for the Club as are established, as amended from time to time. Current objective of the club is to promote and advance the sport of Water Polo;
9. Officer means the President, Co-Presidents, Vice-Presidents, Secretary, or Treasurer of the Club;
10. Registrar means Registrar as defined in the Alberta Business Corporations Act, R.S.A. 2000, c. B-9 as amended from time to time;
11. Special Resolution means:
    1. A resolution passed:
       1. At a general meeting of which not less than 21 days’ notice specifying the intention to propose the resolution has been duly given, and
       2. By the vote of not less than 75% of those Members who, if entitled to do so, vote in person or by proxy.
    2. A resolution proposed and passed as a special resolution at a general meeting of which less than 21 days notice has been given if all the Members entitled to attend and vote at the general meeting so agree, or
    3. A resolution consented to in writing by all the Members who would have been entitled at a general meeting to vote on the resolution in person.

Name and Affiliation

2. The name of the Club shall be the Calgary Torpedoes Water Polo Club.
3. The Club shall be affiliated with the Alberta Water Polo Association, and Water Polo Canada (WPC), and shall be subject to the relevant rules and regulations adopted by those bodies.
4. The club chooses not to have a corporate seal.

Article II: Membership

5. Any athlete or parent/guardian of a minor athlete who has paid registration fees is considered a Member of the Club. Any person of the community may also become a Member of the Club by filling out an application and paying a membership fee as determined by the Board. Approval of the Board will also be required.
6. Any person wishing to withdraw from membership in the Club may do so upon giving notice in writing to the Board through the Club’s Secretary. If any Member, without permission issued by the President, one of the Co-Presidents or Board, is in arrears for fees and/or delinquent in the performance of personal obligations to the Club relating to the playing of water polo with the Club as assessed by the Board, shall not be entitled to exercise any membership privileges or powers in the Club until their fees are paid in full and the personal commitments made by such Member to the Club have been fulfilled up to that date. The Board, by a vote of not less than three-quarters (3/4) may expel any Member from membership for any cause deemed reasonable by the Board.
7. The Board shall keep a register of all Members, including full names and residential addresses, the class of membership, the date on which the person is admitted as a Member and, if applicable, the date on which the person ceases to be a Member.
8. Club members who cease to be in good standing may have privileges suspended until such time as the Board is satisfied that the Club Member has met the definition of good standing as set out above.

Article III: Meetings of the Club

9. Every Member of the Club has one vote at any meeting of the Club.
10. The Club shall hold an annual general meeting before November 30th of each year and shall give at least 30 days notice of the time and place of the meeting by means of email notice to all Members and by posting a notice on the website normally used for Club notices.
11. Business at the annual general meeting shall include consideration of the audited financial statements of the Club, appointment of the auditor or auditors for the following year and the election of Directors, plus any other business included on the agenda by the Board or voted to be included on the agenda by the Members.
12. At the discretion of the Board, an additional general meeting may be held in any year to elect Directors and to conduct any business included on the agenda by the Board or voted to be included on the agenda by the Members. At least 30 days notice, in the same form as for an annual general meeting, shall be given of the general meeting.
13. A special meeting may be called by the Board on its own discretion or upon receipt of a petition signed by not less than fifty percent (50%) of the Members. At least 30 days notice, in the same form as for an annual general meeting, shall be given of the special meeting.
14. Quorum at any meeting of the Club is five (5) Members.
15. All votes at any meeting of the Club are by show of hands, unless the Board determines that a secret ballot shall be held, or a request for secret ballot is made and supported by a vote of not less than twenty-five percent (25%) of those Members present.
16. A motion shall pass on receiving a majority vote (more than 50%) of the votes cast at the meeting, unless it requires a Special Resolution.
17. Votes cast do not include abstentions.
18. Votes may only be cast in person at a meeting of the Club; no vote may be given by proxy or otherwise.